General Conditions of Terms
This tender will be valid upto 05.11.2007 to 31.07.2008
from the date of issue of letter of award of work and extendable
thereafter by mutual agreement.
The ITPO reserves the right to reject any or all quotations
received for the above job without assigning any reason thereof.
(i) The above job requirements are likely to be needed
for about 14 days during IITF and may be required event before
or after the said fair.
(ii) All installations and testing of stage lighting systems need
to be completed to the satisfaction of General Manager, ITPO or
(iii) The tenderer shall be responsible for the Security of all
items or equipment installed by him ad no claim for loss or damage
of items belonging to the tenderer shall be entertained by the
(iv) All items installed by the tenderer shall be dismantled and
removed from the premises of Pragati Maidan within one week of
issue of the notice.
(v) The tenderer shall be responsible for the good conduct of
all staff employed by him and ITPO will not be responsible for
any compensation in the event of any accident to the tenderer
or his staff in the course of performing their duties connected
with the above work.
(vi) The dates on which various services are required will be
communicated to the successful tenderer from time to time.
(vii) ITPO reserves the right to reduce of increase the number
of shows to be actually performed.
All the work carried out and the services rendered shall
be to the satisfaction of the General Manager, ITPO. In case of
unsatisfactory work the quantum of penalty as, imposed by the
General Manager, ITPO shall be final and binding on the contractor.
(i) The General Manager of ITPO would be the sole judge
of the satisfactory execution of the job. It execution of the
job is not to his satisfaction the job liable to rejected without
any compensation to the party. The General Manager will however
be at liberty to accept the same subject tot eh cuts in rates.
(ii) If the opinion of the General Manager the party fairs declines,
neglects or otherwise delays to comply with any directions given
or does not execute the job in terms of the contract or violate
he terms of tender the general Manager shall be entitled and be
at liberty to forfeit the security deposit it without pre judice
to any other remedy which the authority might have on account
of claim for compensation against loss and inconvenience.
iii) The party who will in the event under (ii) above will have
no claim to any payment of compensation or otherwise whatsoever
on account of any profit or advantage which the party might have
derive from execution of the job in full but which did not derive
in consequence of any notice.
iv) If such a notice is given before the party has commenced the
work will not be entitled to any compensation, if however the
work has been commenced before the receipt of such notice then
in such a case the general manger will decide the amount to be
paid to the party towards compensation for the work already done
and his decision in this regards shall be final and binding on
v) If during the currency of the contract, the specification and
requirements are to be changed by the general manger the party
shall supply the requisite material in accordance with new specifications.
Any deduction of rates in this regard will be determined by general
vi) Whatever under the contract any sum of money is found recoverable
or payable the party on account of any penalty imposed by the
ITPO on account of unsatisfactory services unless the same is
paid by the party by payment. The ITPO will be entitled and at
liberty to deduct the same from any sum due from the party.
vii) The general manger may authorise such officers as we may
wish to operate the contract on behalf of the ITPO and the party
will accept and carry out the instruction given by such officers
in connection with the work as if these were issued by the GM.
The agency will provide qualified license holder electricians
only for the work.
Any accident / mishap occur during the installation
or show will be the sole responsibility of the contractor. ITPO
will not be responsible any way.
Any damage done to the theatre building will be made
good by the contractor at his cost.
All disputes and deference and questions arising out
of this contract whatever shall be referred to the sole arbitration
no mined by the Chairman and Managing Director of the ITPO and
if there is not Chairman by the administration Head of the INDIA
TRADE PROMOTION ORGANISATION.
i) The award of the such arbitrator shall be final
and binding on the parties to this contract.
ii) The venue of Arbitration proceedings shall be as decided by
The agreement shall be subject to the jurisdiction
of the courts in Delhi.
SPECIAL TERMS & CONDITIONS:
The intending tenderer must inspect the site of work
and understand the actual quantum of work involved there in before
submitting the tender. No request for additional payment for any
kind of work shall be entertained.
The intending tenderer must confirm to undertake the
whole job for providing of stage lights and provide sufficient
number of trained technical staff available all the time or as
& when required.
The rates must include all expenses like transportation
of equipment to & pro Pragati Maidan service tax in order
words, the rates must include all Govt. taxes.
No payment will be advanced. Full & final payment
will be made only after satisfactory rendering of service.
The agency will have to work include coordination with
other agencies while executing work and responsible for the good
conduct of their staff.
The agency will ensure smooth functioning of equipment
and make good immediately, if any equipment goes faulty. Sufficient
number of additional equipment to be kept at site for immediate
The agencies should mention the details of brand name
and model number of each equipment in their quotes and the a same
have to be provided.
The successful tenderer shall be fully responsible for
the security or all the items of equipment etc. installed by them
and no claim for loss, damage of items belonging to the tenderer
shall be entertained.
All the works carried out and service rendered shall
be to the satisfaction of Competent Authority, ITPO in case of
unsatisfactory service, the quantum of penalty imposed by the
ITPO shall be final & binding on the tenderer.
ITPO reserves the right to make changes in the scope
& quantum of work after receiving the tenderes.
ITPO reserves the right to reject any or all the quotations
received without assigning any reason whatsoever.