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Tender > 2010-11





INDIA TRADE PROMOTION ORGANISATION
(A Government of India Enterprise)


No. ITPO/TIR&P/Summer FFS/2011 Dated: 16.05.2011


TENDER NOTICE

Subject: DETAILS FOR SUBMISSION OF BIDS FOR DESIGNING AND CONSTRUCTION OF ITPO PAVILION AT SUMMER FANCY FOOD SHOW, WALTER E. WASHINGTON CONVENTION CENTER, WASHINGTON DC, USA , JULY 10-12, 2011.

Details of the Project: 
  1. India Trade Promotion Organisation has been allotted space in Exhibit Hall A.B & C (lower Level)
  2. The total area allotted to ITPO 4500 sq. ft of which bidding for construction/ decoration is invited for 1300 sq. ft ( Booth Nos. 536 to 560). There will be 12 booths for the participating companies and one booth for ITPO office.
  3. A design plan with all specifications (panels, display aids, furniture, lights, fascia, graphics, etc) showing all booths is attached. The same has to be followed.
  4. Booth Details : Every booth of 100 sq ft. will have hardwall partition panels of 2.5 mtr height, fascia/title graphics/booth no. as per given details, rail lighting with 5 lights of 100 watt each, 1 counter, 3 shelves, three chairs, one round table, one electric socket with electric connection and one waste paper basket.

ITPO office will have 5 chairs, one rectangular table, one lockable counter, spot lights, One coat hang rail, one lockable curtain door, one electrical socket and one refrigerator.

  1. The colour details of Title Graphics, Panel Graphics and placement has been clearly shown in the plan.
  2. Names for the fascia will be provided by ITPO separately.
  3. The quote will include providing all the material as per specifications, labour, assembling, dismantling, transportation, drayage, electricity connection and consumption, maintenance, pre & daily cleaning of the India Pavilion and garbage disposal.
Rules/regulation of Fair Organisers and Walter E. Washington E Washington Convention Center (Venue) are required to be adhered to while undertaking the project. Complete details may be seen at http://www.specialtyfood.com/fancy-food-show/summer-fancy-food-show/exhibitor-services/and http://www.dcconvention.com/Exhibitors.aspx.

The material to be used by the agency has to be of a very high quality. The agency is also required to send a list quoting rates of additional display aids and furniture, if required by participants directly.

You are requested to forward the sealed quote as per our layout plan. The quotes should be in two different envelopes with clear marking as Technical & Financial offer.

Technical – Brief of the Agency and the major international jobs done in last 3 years including technical details of the job. Actual photographs of the material to be used i.e. panels, lights, display aids, furniture, graphics etc. along with a 3D view of the booths and the total site (with graphics) is required to be submitted.

Financial – Price to be quoted per sq ft (in US$) inclusive of all Taxes for the job as per details in the attached design plan and this document.

Eligibility for Submission of Bids:
The agencies having at least 3 years experience in designing and executing the projects on turnkey basis for setting up of pavilions in international events organized outside India, need only apply.

ITPO reserves the right to:

  1. To make minor changes in the plan.

  2. ITPO reserves the right to accept or reject any proposal at any time prior to award of contract/order, without assigning any reasons and without any liability on ITPO.
The quotations must reach ITPO in all respect latest by May 26, 2011 by 3 pm in Ground Floor, Annexe Building, Pragati Bhawan, Pragati Maidan, New Delhi addressed to the Undersigned.

                                                                         

              
                                                                                (Hema Maity)
                                                                               Senior Manager  
                                                                   India Trade Promotion Organisation
                                                                      Pragati Bhawan, Pragati Maidan
                                                                            New Delhi – 110 001
                                                                             Tel: 011-23371819

Email: hemamaity@itpo-online.com



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