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Tender > 2009-10 |
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 OPERATION OF SHOPS AND RESTAURANTS IN
INDIA PAVILION DURING WORLD EXPOSITION EXPO 2010, SHANGHAI (CHINA)  INDIA TRADE PROMOTION ORGANISATION (A Government of India Enterprise) Pragati Bhawan, Pragati Maidan New Delhi – 110001 (India) I N D E X
INDIA TRADE PROMOTION ORGANISATION
NOTICE INVITING BID Sub: Commercial Space in India Pavilion at Expo 2010, Shanghai, China (May 01 - October 31, 2010). India Trade Promotion Organisation (ITPO) has been entrusted the task of setting up of India Pavilion at Expo 2010 (1st May, 2010 to 31st October, 2010), Shanghai, China on behalf of Government of India. A plot of 4,000 sq. mtrs. (80 mtr. X 50 mtr.) has been allotted for setting up of India Pavilion in Zone ‘A’ located on Eastern side of Huangpu River. About 70 million visitors are estimated to visit the Expo spread over a period of six months. The theme of the Shanghai Expo is “Better City, Better Life”. Construction, decoration and the content of display in India Pavilion is to be developed keeping in view of the Theme/Sub-Themes. The proposed theme of India Pavilion is “Cities of Harmony” with sub-Themes: (i). Cultural Diversity and Harmony in Urban India (ii). Technology and Tradition in Urban India (iii). Integration of Rural and Urban India, and (iv). Providing affordable Urban Amenities to all Sections of Society. In the area earmarked for commercial activities ( shops/catering services), inside the India Pavilion there will be 14 number of shops and two restaurants. As per Expo guidelines, the shops will be for specialized goods of the country, mainly, pictures, post cards, books, stamps, audio- visual products, souvenirs and handicrafts. Similarly, the restaurants will offer the delicacies and cuisine of the country. Bidders are advised to refer to official website (www. Expo2010china.com/www.expo2010.cn) of Expo authorities with respect to different liabilities of successful bidders.
The sealed bids are invited for the commercial space i.e. shops and restaurants for operation during the period of May 01, 2010 to October 31, 2010. Interested companies may obtain the bid document by paying Rs. 1000.00 (non refundable) through Cash/Demand Draft drawn in favour of India Trade Promotion Organisation payable at New Delhi from the office of the General Manager (TDMD), India Trade Promotion Organisation, Room No. 108, Pragati Bhawan, Pragati Maidan, New Delhi – 110 001. If any Indian Company based outside India is submitting the Bid, they will remit the above amount in equivalent US$/Euro through demand draft drawn in favour of India Trade Promotion Organisation, payable at New York/Frankfurt. The bids will be received upto 03:00 PM on 30th October 2009 alongwith Earnest Money(EMD) of Rs. 5.00 lakhs for each shop and Rs. 20.00 lakhs for each Restaurant through a Demand Draft drawn in favour of India Trade Promotion Organisation payable at New Delhi, in a separate envelope. The amount of EMD can also be paid in equivalent US$/Euro through demand draft drawn in favour of India Trade Promotion Organisation payable at New York/Frankfurt. Service tax at prevailing rates ( @10.30 at present) will be applicable for payments made in Indian Rupees. However, no service tax will apply for payments made in foreign exchange. The bids not accompanying with the Earnest Money in the prescribed format shall be rejected. In respect of successful bidders, the EMD will be adjusted against payment of Ist installment. Bids received after the due date and time shall not be considered. Bids will be opened on 30th October 2009 at 3.30 PM. Details of the tender document are also available on the website www.indiatradefair.com. Those who download the Tender document from the website, shall pay the cost of the Tender document through a bank draft at the time of submission of the application either in Rs./US$/Euro. ITPO reserves the right to reject any or all the bids without assigning any reason whatsoever at any point of time. Place: New Delhi Date: 9-10-09 CHAPTER 1. TERMS OF REFERENCE
For the purpose of the Tender Document/agreement, the following words and expressions shall have the meaning hereby assigned to them except where the context otherwise requires.
CHAPTER 2. BACKGROUND
World Expos are organized every five years. In 2005, Expo was held in Aichi, Japan and in 2000 at Hannover, Germany. A country showcases itself and its progress through such events. Expo 2010 is scheduled to be held from May 01 to October 31, 2010 at Shanghai, China. The location of Expo is at a region between Nanpu Bridge and Lupu Bridge along both sides of Huangpu River. The Expo 2010 covers an area of 5.28 sq. kms. About 70 million visitors are estimated to visit the Expo spread over a period of six months. More details may be referred on the website www.expo2010china.com/ www.expo2010.cn INDIA PAVILION 2.1 India Trade Promotion Organisation (ITPO) has been entrusted the task of setting up of India Pavilion at Expo 2010 (1st May, 2010 to 31st October, 2010), Shanghai, China on behalf of Government of India. A plot of 4,000 sq. mtrs. (80 mtr. X 50 mtr.) has been allotted for setting up of India Pavilion in Zone ‘A’ located on Eastern side of Huangpu River. 2.2 The theme of the Shanghai Expo is “Better City, Better Life”. Construction, decoration and the content of display in India Pavilion is to be developed keeping in view of the Theme/Sub-Themes. The proposed theme of India Pavilion is “Cities of Harmony” with sub-Themes: (i). Cultural Diversity and Harmony in Urban India (ii). Technology and Tradition in Urban India (iii). Integration of Rural and Urban India, and (iv). Providing affordable Urban Amenities to all Sections of Society. 2.3 In the area earmarked for commercial activities, inside the India Pavilion, there will be 14 number of shops and two restaurants as per details give below:
No Cooking is permitted in the shops. 2.4 As per Expo guidelines, the shops will be for specialized goods of the country, mainly pictures, post cards, books, stamps, audio- visual products, souvenirs and handicrafts. Similarly, the restaurant will offer the delicacies and cuisine of the country. CHAPTER 3. EXPO GUIDELINES
Commercial activities at Expo 2010, Shanghai refer to the catering services and boutiques of official participants in the exhibition areas. 3.1 CATERING SERVICES Official participants may set up catering facilities in their allocated exhibition areas to provide speciality dishes and food to the public. The catering facilities of official participants may be high class restaurants, cafeteria- style restaurants and fast food (take-out), with the following characteristics:
3.2 BOUTIQUES: Official participants may set up boutiques in their exhibition areas to offer special goods of the country or international organisation concerned to the public, mainly pictures, post cards, books, stamps, audio-visual products, souvenirs and handicrafts. 3.3 AUTHORIZATION BY THE CHINESE GOVERNMENT: The successful bidder shall be required to undertake overall process of Authorisation. Application will be submitted to pertinent Chinese Government authorities for authorization in accordance with Chinese Laws, regulations and rules. Necessary formalities to obtain the Food Hygiene License from Shanghai Food and Drug Administration, the Hygiene License for Public Places from Shanghai Municipal Hygiene Bureau, the Fire Safety License from the Fire Department of Shanghai, the License for Pollutant Discharge from Shanghai Municipal Bureau of Environmental Protection, and on the basis of the aforesaid licenses obtain the Business License from the Industrial and Commercial Administration of Shanghai, the Organisation Code Certificate from the Quality and Technology Supervision Bureau, and the Taxation Registration Certificate from the taxation authority. 3.4 BUSINESS HOURS: Business Hours for the commercial activities will be same as those for the India Pavilion at Expo. 3.5 ROYALTY: All the allottees in the commercial activities zone of India Pavilion shall pay royalty to the organizers as per norms. The royalty for commercial activities shall be charged at a certain rate to the after-tax revenues as follows:
The royalty shall be paid on a monthly basis, and the methods of payment shall be determined by the organizer otherwise. It is the responsibility of the Allottes to make the timely payment of Royalty and role of ITPO is to managing the affairs of India Pavilion and assist to the successful bidders. 3.6 DISPOSITION OF SALES REVENUES: The allottees shall record and report their daily sales revenues to the Organizer in the way set forth by the Organizer. Allottees shall open an account in a bank designated by the Organizer, and deposit their daily revenues at the bank account. The allottees are required to provide within a specified period of time details of revenues from their commercial activities and account statements, and when necessary conduct auditing on the financial situation of the commercial activities. The allottees shall use the cashier system designated by the organizer to handle the revenues from their commercial activities. 3.7 TRANSPORTATION, CUSTOMS SUPERVISION, INSPECTION AND QUARANTINE, AND TAXATION: The allottees shall transport foodstuff, goods, materials and equipment related to their commercial activities in accordance with rules adopted and released by the Organizer. The allottees shall follow the regulations of China concerning customs clearance and inspection and quarantine for importing foods, goods and their raw materials for their commercial activities, and pay customs duties, import VAT, and import consumption tax for the imports according to Chinese laws, regulations and rules. The allottees shall also pay business tax on the sales revenues from their commercial activities according to the Chinese laws, regulations and rules. If allottees commission businesses incorporated in China and with relevant qualifications awarded by Chinese authorities to undertake commercial activities in their section, such businesses concerned shall pay pertinent taxes according to Chinese laws, regulations and rules. Shipment of equipments/merchandise, its custom clearance, payment of tax/VAT, etc. shall be liability of the bidder only. 3.8 QUALITY REQUIREMENTS: The food and goods that the allottees sell through their commercial activities shall comply with the product quality and food safety requirements set forth by Chinese laws, regulations and rules, meet relevant international, Chinese and trade standards, and shall be subject to the supervision and inspection of the organizer and pertinent Chinese government authorities. The Participants Service Centre shall answer the inquiries concerning the Chinese and trade standards for product quality. 3.9 CURRENCY AND PRICES: The allottees’ commercial activities shall be priced in RMB/Yuan and the transactions shall be settled in RMB/Yuan as well. Currency exchange services are available in the Expo Park. The allottees shall provide a price catalogue in their commercial activity area indicating clearly to visitors the price of food and goods sold. 3.10 STAFF MANAGEMENT: The allottees catering service staff shall undergo health examination by health and hygiene organizations specified by relevant Chinese government authorities, and may be engaged in such catering services only after they have obtained the health certificate and the staff certificate (or card) issued by the Organizer. The sales staff of the allottees for commercial activities shall undergo trainings organized by the Organizer, and wear the staff card issued by the Organizer during their service. The allottees will provide insurance coverage to all Staffs/workers. 4.1 A plot of 4,000 sq. mtrs. (80 mtr. X 50 mtr.) has been allotted for India Pavilion in Zone ‘A’ located on eastern side of Huangpu River. As per the Expo guidelines, the area for commercial activities will be maximum 20 % of the total covered exhibition space. In this commercial activity zone, the Indian companies will be allotted shops for selling merchandize and services for the products/fields approved by Expo authorities. The drawings showing location and Design of India Pavilion are given at Annexures- I & II. 4.2 It is proposed to have 14 number of shops, one restaurant with seating arrangement and another restaurant (Fastfood/take away) inside the Pavilion.
No cooking is permitted in the shops. Layout of the Shops/Restaurants are given at Annexures- III & IV . 4.3 The shops and restaurants will be provided with partition walls, doors with locks, lighting/power points. However, interior decoration/design, the furniture and fixtures etc. will be arranged by the allottees themselves as per their specific requirements and needs. 4.4 As the Interiors of the Shops will be done by the Shop owners themselves, the proposed design of the Interiors with material specifications should be submitted to ITPO for approval of the same prior to implementation. 4.5 Since a standard facia for all the Shops will be provided as a package, separate signages will not be permitted on the exterior surfaces of the Shops or in the passage. 4.6 ITPO will provide for a connected load of a maximum of 3kw per shop (excluding the restaurant/s), any shopkeeper desiring additional power in their outlet should inform ITPO in Advance while submitting their Interior design proposals for approval to ITPO. 4.7 Both the restaurants shall have the provision of kitchen with water and gas connection. All the cooking equipment, gadgets, utensils, crockery etc. will, however, be arranged by the allottee himself. 4.8 ITPO will provide grease trap for the effluent water in both the Restaurant-I & II, and a provision for a Dumb waiter shaft for servicing the upper deck in Restaurant-I only. 4.9 All expenditure like dispatch, customs clearance, traveling, boarding & lodging of personnel required for manning of shops and restaurant, Royalty to Expo organizers, consumption tax and other local taxes etc. are to be borne by the allottees themselves. The restaurant operator has to follow Expo guidelines pertaining to operation of restaurant within the Pavilion. 4.10 Addition/alteration or occupying space beyond allotted space is strictly prohibited. 4.11 ELIGIBILITY CRITERIA:
4.12 ALLOTMENT PROCEDURE:
CHAPTER 5. Fact at a Glance
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INDIA TRADE PROMOTION ORGANISATION Pragati Bhawan, Pragati Maidan, New Delhi-110 001, E-mail : info@itpo-online.com, nksehgal2001@yahoo.com |
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