India Trade Promotion Organisation

Dear Sir/Madam,

India Trade Promotion Organisation ( ITPO) is a premier export promotion body under Ministry of Commerce , Government of India. As a part of our activities , we organize visits of foreign buyers, trade delegation to Indian Industry in and around Kolkata. We are also organizing International Fair on leather items at Kolkata. From time to time senior officers from our Head Office at New Delhi visits ITPO, Kolkata, Regional Office in connection with various projects / programmes.

For our above official activities , we intend to hire car from outside agencies. You are requested to send sealed quotations for the vehicles mentioned in the format.

The agency should have valid registration of 20 no of vehicles.

The agency should have a minimum experience of two years of supplying vehicles to State Govt/ Central Govt. Offices/ PSUs.

Your sealed quotations for hiring of cars must be submitted on prescribed form only latest by 3.7.08 by 3.00 p.m. which will be opened on 4.7.08 at 4.400 p.m. ,in presence of tenderers who wish to participate. Tenders received after the due date and time will not be entertained.

Please mention all other terms and conditions clearly in your quotation .

Thanking you,


Annexure -I

INDIA TRADE PROMOTION ORGANISATION
Prescribed proforma for submission of quotations for hiring of cars on daily rates basis.

Local Package	Hrs	Kms.	Ambassador/ Maruti Esteem Indica /Tata Sumo /Innova/Maruti Van
			Non-AC/ AC
Half Day
Full day
Extra per km.
Extra per hr.
Night charges from 11.00PM to 5.00AM

Annexure -II

INDIA TRADE PROMOTION ORGANISATION

Terms and conditions for supply of cars
1. The cars can be requisitioned for duty at any time including odd hours/ at a very short notice. In case of non-supply of vehicle ITPO will hire vehicle from open market at your risk and cost.

2. The drivers should be well attired, well behaved and highly disciplined.

3. The mileage will be counted from garage to place of reporting and from the place of release to the garage on actual basis. No extra garage mileage would be permitted.

4. The drivers of the cars must possess valid driving license and other relevant documents of the vehicles which be shown to ITPO as demand.

5. You will also depute your representative(s) in our office for smooth functioning, coordination and proper completion of assigned duties to the drivers.

6. In the event of any breakdown, the car sent for duty should immediately be replaced.

7. It is obligatory to depute the same car and same driver daily so as to avoid inconvenience and confusion for user when required for more than one day or as and when intimated from time to time.

8. ITPO reserves the right to terminate the contract at any time by giving 24 hours notice without assigning any reason what so ever. 9. Service Tax payable to Govt. of India/State Govt. shall be paid by ITPO.

10. Your bills will be processed on completion of the job and subject to satisfactory services provided.

11. ITPO reserves the right to refuse to accept the supply of substandard DLY car or car provided at belated stage. In such an eventuality, you will not be entitled to claim any amount from ITPO.

12. ITPO has the right to change the terms and conditions without prior notice.

13. In case you supply AC cars against the requirement of NON-AC cars, no extra charges over the rate of NON-AC cars will be paid to you.

14. You will ensure that the vehicles provided by you are meeting the statutory criteria laid down by the Transport Authority under the Motor Vehicles Act and the same are covered under a valid insurance cover.

15. ITPO will not be responsible for any traffic violations and /or injuries to third parties including third party claims nor there will be any liability on ITPO and all the consequences to this effect shall be borne by you.

16. All vehicles hired by ITPO should be comprehensively insured with passengers as per insurance rules. 17. It will be the duty of the Driver(s) to get the Duty Slips of the car signed from the officer in duplicate, indicating the time of reporting / discharges on daily basis.

18. One copy of the duty slip will be kept by the user officer.

19. In case of any dispute, decision of CMD,ITPO shall be final and binding.