India Trade Promotion Organisation

Subject:- exhibitions in Pragati Maidan, intends to empanel agencies for computerised registration of business and general visitors

India Trade Promotion Organisation, a premier trade promotion organisation, organising about 60-70 exhibitions in Pragati Maidan, intends to empanel agencies for computerised registration of business and general visitors who visit the exhibitions.

The emapnelled agencies would be broadly responsible for the following jobs:

¢ Installing sufficient number of computer systems (minimum P-IV) and laser printers (with toner) alongwith CVT/UPS at the registration counters.
¢ Providing services of required number of data entry operators for feeding information into the Computer, based on the registration forms/Business cards across the counters.
¢ The agency shall be responsible for developing appropriate programme/software for registration of visitors, printing details of the visitor on the badges.
¢ Provision of back up support including services of supervisers/engineers.
¢ Providing guidance to the visitors for filling up the form properly.
¢ Printing visitor badges containing information like name of the visitor, company, country, date, etc. on a pre-printed stationery. Pre-printed stationery (badges, Registration forms) will be arranged by ITPO.
¢ Inserting the badge into a poly pouch and handing over the same alongwith publicity materials to the visitors. Poly pouch will be arranged by ITPO.
¢ Generation of report on visitors' turn-out covering countrywise statement as well as brief summary of visitors and submitting to ITPO daily.
¢ Feeding complete details of the visitors based on the registration forms and pre-registration forms.
¢ Generating detailed profiles of the visitors in hard copy as well as in CD-Rom (2 copies) and submitting the same to ITPO after conclusion of the fair.

A sample copy each of the registration form and the badge is attached with the tender document.

The Registration Counters will be operational half an hour before the commencement of the event each day and will be closed after taking outputs in the evening.

Information on the visitors will be kept strictly confidential and will not be disseminated to anyone in any form. Failure to do so could result in legal action.

ITPO intends to empanel 2-3 agencies for computerised registration of visitors. Hence, in order to apply uniform rates under various heads, the lowest rate among the rates quoted by all the bidders under various heads will be made applicable to all the empanelled agencies uniformly subject to acceptance by the agency concerned.

Tender document may either be downloaded from our website www.indiatradefair.com or collected from the address given below by paying the tender document cost of Rs. 300/-. Those downloading the document from the website, may deposit the cost of tender alongwith the bid.

Clarifications, if any, may be sought from the following between 10-30 AM and 05-30 PM on all working days upto June 4th, 2007 from Shri Prem Singh, Market Analyst (Tel: 011-23371952).

Agencies interested in undertaking the above job may submit their competitive quotations in sealed cover superscribing "Quotations for Computerised Registration" as per the enclosed format latest by June 5th, 2007 to the following:

Shri Prem Singh
Market Analyst
Computer Department
India Trade Promotion Organisation
Pragati Bhavan, Pragati Maidan
New Delhi - 110001

Tel: 011-23371952