The agencies having at least 3 years experience in designing and executing the projects on turnkey basis for setting up of pavilions in international events organized outside India, need only apply.

Details of the Project:

1. India Trade Promotion Organisation has been allotted space on Level 3.

2. The total area allotted to ITPO is 3800 sq ft and area required to be built up is 1500 sq ft (15 booths) i.e. Booth No. 2400 to 2430 in a single row.

3. A design plan with all specifications (display aids, furniture, lights, fascia, etc) showing all the booths is attached. The same has to be followed.

4. Every booth of 100 sq ft. will have partition panels (2.5 mtr), fascia as per given details, 5 spot lights with adjustable arm (100 watt each), shelves as shown in the plan, three chairs, one table, one electric socket and one waste paper basket.

5. The colour details of Title Graphics and placement has been clearly shown in the plan.

6. Details/Names for the fascia will be provided by ITPO separately.

7. ITPO will arrange the electricity outlets from fair authorities and the agency will undertake distribution of the same in booths as per requirement.

8. Carpet is being provided by ITPO. The rates include assembling, dismantling, transportation, maintenance, pre & daily cleaning of the India Pavilion and garbage disposal.

General Information, Rules/regulation of fair authorities, Details of Javitis Centre and other details as received from fair authorities are attached and are adhered to while undertaking the project.

The material to be used by the agency has to be of a very high quality. The agency is also required to send a list quoting rates of additional display aids and furniture, if required by participants directly. The rates for carpeting (new carpet) on per sq mtrs basis may also be quoted separately.

You are requested to forward the sealed quote as per our layout plan. The quotes should be in two different envelopes with clear marking as Technical & Financial offer :

1. Technical – Brief of the Agency and the major international jobs done in last 3 years including technical details of the job. Actual photographs of the material to be used i.e. panels, lights, display aids, furniture, graphics etc. along with a 3D view of the booths and the total site (with graphics) is required to be submitted.

2. Financial – Total price to be quoted (in US$) inclusive of all Taxes for the job as per details in the design plan.

ITPO reserves the right to:

1. To make minor changes in the plan.

2. ITPO reserves the right to accept or reject any proposal at any time prior to award of contract/order, without assigning any reasons and without any liability on ITPO.

The quotations must reach in ITPO in all respect latest by May 29, 2009 by 3 pm in Room No 112 addressed to undersigned. The quotes will be opened on the same day.