Sub: Invitation of quotations for computerized registration of business visitors during India International Leather Fair 2009

India Trade Promotion Organisation (ITPO), a premier trade promotion organisation, is organizing India International Leather Fair 2009 at Chennai Trade Centre, Nandambakkam, Chennai during Jan 31 - Feb 3, 2009. ITPO intends to engage an agency for computerised registration of business visitors during the exhibition.

Sealed technical and financial bids are invited from companies having necessary infrastructure, man-power and experience in the field.

The agency would be broadly responsible for the following jobs;

» Installing 15 number of computer systems (minimum P-IV) and laser printers (with toner) along with CVT/UPS at the registration counters with provision of networking the computers for centralized processing of data for report generation etc.

» Providing services of 20 data entry operators for feeding information into the Computer, based on the registration forms/Business cards across the counters. In the case of SCANNING, the number of operators may be 15. » The agency shall be responsible for developing appropriate programmes / software for registration of visitors and printing details of the visitors on the badges preferably with photo with web camera.

» Provision of back up support including services of supervisors/engineers.

» Providing guidance to the visitors for filling up the form properly. » Printing visitor badges containing photo, name of the visitor, company, country, date, etc. on a pre-printed stationery. Pre-printed stationery (badges, Registration forms) will be arranged by ITPO.

» Inserting the badge into a poly pouch and handing over the same along with publicity material, if any, to the visitors. Poly pouch will be arranged by ITPO.

» Generation of report on visitors' turn-out covering country/product/category wise as well as brief summary of visitors and submitting to ITPO on day-today basis and final consolidated report at the end of the event.

» Feeding complete details of the visitors into the database based on the registration forms and pre-registration forms.

» The data will be given in MS Excel/Access Programme. The address will be broken into following fields so that the same could be converted into mailing labels:

Name Designation Company Address1 Address II Address III City Pin Code State/Country e-mail id

» Generating detailed profiles of the visitors by 15.2.2009 on hard copy as well as in CD-Rom (2 copies) and submitting the same to ITPO after conclusion of the fair.

» In case of deficiency in the report, penalty will be imposed on the agency as deemed appropriate.

» Necessary furniture and electrical power points will be provided by ITPO.

» On the last day of the fair, the agency will give a consolidated report for the total number of visitors within one hour of the closing hours.

The Registration Counters will be operational from 31st Jan 9.00 AM and one hour before the commencement of the event each day and will be closed after taking outputs in the evening.

Information on the visitors is the property of ITPO and will be kept strictly confidential and will not be disseminated to anyone in any form. Failure to do so could result in legal action and monetary penalties.

Tender document can be obtained at the address given below on payment of Rs.100/- from 29.12.2008 up to 5.00 PM. The completed tender forms will be received till 2.1.2009 upto 3.00 p.m. and opened on the same day at 4.00 PM.

Agencies interested in undertaking the above job may submit technical and financial bids in separate sealed covers superscribing "Technical/Financial Bid for Computerised Registration of Business Visitors" by December 2.1.2009, upto 3.00 p.m., to the following:

Manager INDIA TRADE PROMOTION ORGANISATION
Raja Annamalai Building, II Floor
72, Rukmani Lakshmipathi Road
Egmore, Chennai 600 008
Tel: 28587297, 28554655, 28415416