Scope of Work

Sub: AAPEX 2011, Las Vegas (USA) from November 1 to 3, 2011.

ITPO invites bids from the interested companies for construction & decoration of India Pavilion/booths in the above fair/exhibition

Name of the fair/exhibition	AAPEX 2011, Las Vegas, USA
Date	November 1 – 3, 2011
Venue	Sands Expo & Convention Canter 201 E. Sands Avenue, Las Vegas, NV 89169 (USA)
Fair Organiser	William T. Glasgow, Inc., 10729 West 163rd Place, Orland Park, ILLINOIS 60467 USA
Area allotted to ITPO	2400 sq. ft.
Area required to be build up	Total Area : 2400 sq.ft. 100 sq. ft. : 23 (no. of booths) plus One 100 sq. ft. booth for ITPO Camp Office
Passage Area Carpet	Only when, the Passage Area Carpet is not provided by the Fair Organisers and being put by other exhibitors also.

A design plan with all specifications (display aids, furniture, lights, fascia, etc.) showing all the booths is attached. The same has to be followed.
Each booth have the following facilities/display aids

Size of booth = 100 sq. ft.

(Octanorm system preferred)

LXBXH (50 x 100 x 80 cms and 50X100X60 cms)

Note: 200 sq.ft. Booth will be treated as two (2) booths of 100 sq.ft. each & display props will be provided accordingly.

Size of the booth: 100 sq. ft

with consumables like water, glasses, etc

C&D Agency will prepare and paste Fascia names and LOGO in each booth as per final layout plan. Names of exhibitors and design for LOGO shall be provided by ITPO.

The agency will arrange electricity wiring from the outlets of the fair authorities for which ITPO will make separate payment to the fair authority on receipt of their invoices, if charged extra. However, the agency will undertake and ensure distribution of the electricity in booths as per requirement.

The agency will provide new carpet both in the booths as well as ITPO office and other areas.

The rates will be for the whole duration of the event & include mounting, dismantling, transportation, maintenance, regular pre & daily cleaning of the India Pavilion including garbage disposal.

The material to be used by the agency has to be of a high quality. Chair/Table provided in the stand area should be same type & colour. Kindly indicate the details of prefab system used. It shall be the responsibility of the contractor to provide the material like shelves, podium, carpet , fascia, etc. as per design drawing & colour scheme.

The agency is also required to send a list quoting rates of additional display aids and furniture, if required by the participants directly. (Rates to be quoted in the Annexure III)

The proposed agency will undertake the C & D activities for the event on turnkey basis and on hire purchase.

The appointed agency will be responsible to have manpower present at the site for construction & maintenance of the pavilion and coordination of the event till the end.

ITPO will not be responsible in any manner for payment of dues, if applicable to the agency on account of their operations, to the Fair Organisers and other agencies/ third parties involved in the C&D jobs. Before submitting invoices to ITPO for release of Payment, the agency would settle all the applicable bills of the Fair organisers/ third parties before the end of the Event.

Agency will hand over the booths to ITPO in finished / ready to display condition in every respect within time frame given by the Fair Organisers. Power supply and main electrical connection, water supply, etc. shall be regulated as per the Show organiser terms and conditions. Agency should be well versed with the rules and regulations of the show organisers.

» Scope of Work
» Bid Format - Annex -I
» Tender for C & D Agency - Annexure II
» Tender for C & D Agency - Annexure III
» Layout Plan - Las Vegas