SCHEDULE OF QUANTITIES

Name of Work: COMPUTERISED REGISTRATION OF BUSINESS VISITORS

S.No.	Description	Amount (in Rs)
1	Computerised registration of Business Visitors for ITPO fairs
2	Printing of name of exhibitor and participating company name on the exhibitor badges as per schedule below
3	Compiling and Analysing of exhibitor feedback as per schedule

Requirements:

1. The agency will:
    (a) undertake computerised registration of business visitors.
    (b) develop appropriate programme/software for registration as well as data entry.

AAHAR CHENNAI 2008 SEPT 4 – 8, 2008	IILF 2009 JAN 31 – FEB 3, 2009
- install 5 Computer systems (Minimum P-IV) and 3 laser printers (with toner) along with UPS, at Entrance to Convention Centre on 4th Sept 2008 to 8th Sept 2008	- install 15 Computer systems (Minimum P-IV) and 12 laser printers (with toner) along with UPS, distributed equally at Entrance to Convention Centre on 30th Jan 2009 to 3rd Feb 2009
- provide the services of 10 data entry operators for deployment at above location for feeding data in computer, based on the registration forms/business cards.	- provide the services of 20 data entry operators for deployment at above locations for feeding data in computer, based on the registration forms/business cards.

    (c) will deploy back up support including services of supervisors/engineers at each
         point.

    (d) The data will be given in MS Excel/Access programme. The address will be broken
          into following fields so that the same could be converted into mailing labels:
          Name, Designation Company
          Address I Address II Address III
          City Pin code State/country
          e-mail id

    (e) will feed complete details of the visitors based on the registration forms and pre-
         registration form.

    (f) will provide guide to the visitors for filling up the form in all respects.

    (g) will generate business visitor badge containing information like name of the visitor,
         company on a pre-printed stationery and hand over the same in a plastic pouch
        alongwith publicity materials to the visitors. Pre-printed stationery (badges,
         Registration form) and pouches will be arranged by ITPO.

    (h) will generate reports of visitors turn-out covering country wise, category wise and
         products wise statements as well as brief summary of visitors and submit to ITPO
         daily atthe close of the fair and during the course of the fair, if required.

2. Necessary furniture and electrical power points will be provided by ITPO.

3. On the last day of the fair, the agency will give a consolidated report for the total
    number of visitors within one hour of the closing hours.

4. The agency will give a detailed report/database by 15.09.08 (for AAHAR) and by
   15.02.09 (for IILF 2009), giving details of each visitor as per the format, both as hard
    copy as well as on CD.

5. In case of deficiency in the report, penalty will be imposed on the agency as deemed
    appropriate.

6. The data of visitors will be sole property of ITPO and will be kept strictly confidential. It
    will not be disseminated to any one in any form. Failure to do so could result in legal
    action.

	AAHAR CHENNAI 2008	IILF 2009
Date of Issue of Tender Forms	13/8/2008	9/9/2008
Date of Receiving completed Tender Forms	3 PM on 25/8/2008	3 PM on 17/9/2008
Date of Opening of Tender Forms	4 PM on 25/8/2008	4 PM on 17/9/2008
Cost of the Tender Forms	Rs.50/-	Rs.100/-

Tender forms can be had on production of Income Tax Clearance Certificate and previous experience in similar works.  Tender forms without prescribed EMD will be summarily rejected.   

ITPO reserves the right to accept or reject any offer without assigning any reason thereof.