INDIA TRADE PROMOTION ORGANISATION, NEW DELHI, INDIA

Quotations from Exhibition Construction Companies for 'India Fair', Melbourne(Australia) : March 29-April 01, 2007

Last Dated: 10-11-2006

SHORT TENDER NOTICE


India Trade Promotion Organisation (a Govt. of India Enterprise under Ministry of Commerce) will be organizing an exclusive "India Fair", Melbourne(Australia) during March 29-April 01, 2007 at Melbourne Exhibition and Convention Centre (MECC), Melbourne, Australia. Space has already been booked at MECC(2 Bays - 3000 sq.mtrs. area). The objective of the event is to provide a platform to the Indian organisations/companies to explore business opportunities with their Australian counterparts for trade, joint venture/collaborations, investments for wide range of products and services, with a view to give boost to the economic ties between the two countries. The product profile for this event includes wide range of products (both engineering and non-engineering) and services sectors.

It is expected that the Fair will cover product display/exhibition area equivalent to about 125 booths of 9 sq. mtrs. each.

For organizing the above exclusive India Fair, quotations are invited from the companies having experience in organizing similar events by setting up of booths and other relevant facilities for such events, and also for promoting the event among the target segment in the Australian market. Each booth of 9 sq. mtrs. will be provided with:-

Besides the Exhibition area, other areas in the Hall (e.g. aisles) will also be carpeted

Further, Information/Reception/Registration booth will also be set up at the entrance of the Exhibition. Common facilities like office space etc. with the office equipment (fax/computer/printer/photocopy machine), tea/catering area etc. will also be set up. All the booths in the Hall will be cleaned every day.

In addition to the display/exhibition, other activities like business seminar, food festival, cultural activities are also planned during the fair period. Necessary facilities for the same will also have to be provided.

Interested companies having experience in Organising such event may send their best possible offers on urgent basis in the prescribed format given below - latest by November 10, 20006 by e-mail/fax followed by the original by courier to the undersigned at the following address:

Mr. N.K. Sehgal
General Manager (TDMD)
India Trade Promotion Organisation
Room No. 108
Pragati Bhavan
Pragati Maidan
New Delhi - 110001
India

Tele: No.+91-11-23371868
Fax No.+ 91-11-23378901/23371871
E-Mail: nksehgal@itpo-online.com

Past experience for organizing such events alongwith brief profile of the company should also be enclosed.

FORMAT
'India Fair', Melbourne(Australia) March 29-April 01, 2007

QUOTATION - SETTING UP OF THE FAIR
A. SETTING UP OF THE FAIR

S.No.	Item	Unit Rate in A$
1.	Setting up of booths, each of 9 sq. mtrs. with:- 1. Octanorm system with partition walls 2. Carpet 3. Facia with company name written on its 4. Three spot lights 5. One power socket 6. One counter table 7. One discussion table 8. Three chairs 9. Two shelves/hanger rail with 50 hangers 10. Small Plant 11. One waste basket
2.	Carpet in aisles @ per sq. mtrs.
3.	Information/Reception/Registration Booth at the Enterance(with counters/ tables, chairs,waste basket, side racks, facia etc.)
4.	Office facility with furniture - one executive table, one executive chair, visitors chairs(3 nos), one lockable cupboard, one waste paper basket; and equipment like computer, printer, fax, photocopy machine etc.
5.	Tea, Coffee/catering area with seating capacity of 24 persons(with 24 chairs, 6 tables)
6.	Services of persons for window dressing i.e, assistance to the participants in displaying their products
7.	Cleaning of booths and halls (all days of the fair)
8.	Security personnel in addition to the normal security provided by MECC
9.	Persons to work on Registration/Reception/ Information Booth
10.	Signages at various place in the event/fair
11.	Plants with planters

B. VISITORS PROMOTION

S.No.	Name of the items	Unit Rate in A$
1.	Direct mailing among 10,000 prospective visitors by Post, Fax/E-Mail
2.	Preparation of Visitors Promotion Kit
3.	Tele-marketing the event
4.	Release of Advertisement in Media:- Newspapers Magazines Radio TV

C. SPECIAL EVENTS LIKE

S.No.	Name of the items	Unit Rate in A$
1.	Business Seminar
2.	Food Festival
3.	Fashion Show for Reception

D. OTHER ADDITIONAL ITEMS

S.No.	Name of the items	Unit Rate in A$
1.	Shelves: Flat Slant
2.	Podium
3.	Mannequins(Male/Female)
4.	Show case: With light Without light
5.	Hanger Rails
6.	Hangers
7.	Display grills
8.	Spot Lights
9.	Fluorescent lights with fixtures
10.	Halogen lamp
11.	Power Connection with heavy sockets
12.	Chairs
13.	Table
14.	Sofa Set ( 3 seater ) with corner tables & center table
15.	Sofa Set (5 seater) with corner table & centre table
16.	Reception/Information counter with stool
17.	Catalogue Stand
18.	Refrigerator - Small - Large
19.	Hiring of :- - TV - VCR - LCD Projector - Computer with monitor and UPS
20.	Cupboard - with lock - without lock