The Manager (Civil), on behalf of Chairman-cum-Managing Director, ITPO invites sealed financial bid for the following work from eligible bidders, details of which are briefly described hereunder:

Subject:- Regarding auction of Parking area Opp. Gate No.1 near Bhairon Mandir, Pragati Maidan, New Delhi for the period 14/11/2009 to 30/6/2010 (Technical & financial Bid.)

The period of sale of financial bid document is kept from 11.00 a.m. to 3.00 p.m. on all working days upto 5.10.2009 at the cost of Rs.500/- (non refundable) with date of opening at 3.30pm on 7.10.2009. For more details including downloadable form of financial bid documents, please refer website www.indiatradefair.com

(R.D. Sharma)
Manager (Civil)

India Trade Promotion Organisation
(Engineering Division)

No. 176-ITPO/Parking/Engg/09-10 Dated: 22.9.2009 Phone: 23371310

Notice Inviting Bid( Selection Criteria )

Subject: Regarding auction of Parking area Opp. Gate No.1 near Bhairon Mandir, Pragati Maidan, New Delhi for the period 14/11/2009 to 30/6/2010 :- Technical & financial Bid.

The Manager (Civil), Engineering Division, Room No. 144, India Trade Promotion Organisation, Pragati Maidan, New Delhi invites applications for the auction of Parking area opp. Gate No.1 near Bhairon Mandir, Pragati Maidan, New Delhi for the above period . The selection of bidders for financial bid, the following criteria shall be followed:-

1) Those agencies having minimum experience of three years in operation of Car Parking/scooter/Cycle stand for big/reputed Organisation; Govt. Undertakings and other Govt. Departments etc. alongwith certified copies of relevant documents (please note that the experience /work at various places in the same year will be counted as experience of one year only)

2) Employees Provident Fund Account No., ESI No., Service tax no. & PAN No.

3) Minimum annual turn over of Rs.50.00 lakh.

4) Certified copies of satisfactorily completion certificate of the job from the concerned Officers/ clients as per allotment letter attached.

5)Statement of annual turn over, balance sheet for the last three years.

The financial bids shall be opened only those bidders whose technical bids found to be successful and the successful bidder shall be communicated separately. The entire process will be evaluated by a designated committee appointed by the Deptt.
The Technical & Financial Bids must be submitted in separate sealed envelope superscripting clearly on the face of envelope. Tender forms for financial bid can be had from the office of the Manager (Civil) Room No. 144, Pragati Bhawan, Pragati Maidan New Delhi between 11.00 AM to 3.00 PM on all working days up to 5.10.2009. The tender cost of Rs.500/- is non Refundable.

The date of submission of bids in tender box kept in above mentioned room (both Technical & Financial) is upto 3.00 PM on or before 7.10.2009 and the only Technical bids will be opened at 3.30PM on same day. Service tax as applicable ( 10.30%) on quoted amount shall be paid by successful bidder to ITPO separately alongwith bid amount

The tender document is also available on our website face="Book Antiqua" www.indiatradefair.com and same can be down loaded and used as tender document for submitting the tender. However, the cost of tender form as mentioned above is also to be paid in the shape of Demand Draft issued in favour of ITPO and to be enclosed with the tender while submitting the tender. In case the tender is not accompanied with the valid demand draft for the cost of tender document and earnest money, the tender will summarily rejected.

(R.D. Sharma)
Manager (Civil)

Reference: 176-ITPO/Parking/Engg./09-10 Date: 22. 09.2009 Phone: 23371310

Engineering Division
Financial Bid Form

Issued to: Last date of sale of Form: --------- upto 3.00 PM
Date of Issue Date and time to receive the bids: ------- upto 3.00 PM
Cost of Form: Rs.500.00 (non refundable) Date and time for opening of tech. bid: ----------at 3.30 PM
Earnest Money Rs. 25,000/- cash or DD in Favour of ITPO.

Name of Work: Auction of parking site at Pragati Maidan opp. Gate No.2 (Near Bhairon Mandir), New Delhi for the period 14/11/2009 to 30/6/2010.

TERMS AND CONDITIONS:
a. Conditional Tender will not be accepted.
b. The signature of the witnesses shall be ensured while submitting the bid
c. Photo Copy of the bid/letters will not be accepted.
d. Tender should be submitted under sealed cover in two bid tender system failing which the tender shall be rejected.
e. Tender should invariably be submitted in two bid system containing two parts as detailed below: -
Part I: Technical Bid as per Tender Notice No. 176-ITPO/Engg./Parking/09-10 dated 22.09.2009 (enclosed) in one sealed cover.

Part II: -Price Bid/ financial bid in separate sealed cover.
Please note the prices should not be indicated in the Technical bid. The pre-qualification documents including EMD s required in the tender document should invariable be accompanied with the Technical bid.
(A) Rates allowed to be charged on all days during India International Trade Fair’2009 from 14.11.2009 to 27.11.2009 as under:-

S.No.	Description of vehicle	Rates in working days	Rates in Saturdays/Sundays & Holiday
1	Buses/trucks	Rs. 125/- per entry for six hours and Rate of Rs. 75/- additional for every six hours	Rs. 200/- per entry for six hours and Rate of Rs.75/- additional for every six hours
2	Car/Jeep/Van	Rs.75/- per entry for six hours and Rate of Rs.50/- additional for every six hours	Rs.100/- per entry for six hours and Rate of Rs.50/- additional for every six hours
3	Scooters/Motor Cycles:	Rs.20/- per entry for six hours and Rate of Rs.10/- additional for every six hours.	Rs. 25/- per entry for six hours and Rate of Rs.10/-additional for every six hours.
4	Bicycles	Rs.2/- per entry for six hours and Rate of Rs. 1/- additional for every six hours,	Rs. 3/- per entry for six hours and Rate of Rs.1/- additional for every six hours

(B) Rates allowed to be charged except the period of IITF'2009:-

S.No.	Description of vehicle	Rates in all days.
1	Buses/trucks	Rs. 100.00 per entry
2	Car/jeeps/van	Rs.30.00 per entry
3	Scooters/Motor Cycles	Rs.15.00 per entry
4	Bicycles	: Rs.2.00 per entry

None: - Tenders submitted without following two –bid system procedure as mentioned above would be summarily rejected.

1. The tender form should be clearly filled in ink legibly or type written quoted rates in figures as well as in words, the rate amount tendered by him/them. Alterations/over writing unless legible attested by the renderer, shall disqualify the tenders. The tenders should be signed by the renderer himself/themselves or his/their authorised agent on his/their behalf (Authorization may be enclosed if applicable.).

2. Tenderer submitted tenders would be considered to have considered and accepted all the terms & condition. No enquiries verbal or written shall be entertained in respect of acceptances or rejection of the tender.

3. Duly constituted committees will short list the Technical bids on the basis of technical parameters. The names of the shortlisted contractors will be announced/informed to the respective contractors only whose technical bids qualify for opening the financial bid. The financial bids of only the contractors shortlisted from the technical bids will be opened in the presence of their representative on a specified date and time to be intimated to the respective contractor and the same will be evaluated by a duly constituted committee.

4. The possession of the site will be taken over from Deputy Manager (Engg.) concerned, Engg. Division, ITPO & without possession & permission will be treated as unauthorized possession & you will be liable to pay damages charges and penalty for such period.

5. The land shall be used for the bonafide use for the parking of vehicles and not for any other purpose. No extra area of the land shall be occupied. Such un-authorised occupation will invite damage charges and a surprise inspection of the site may be carried out within the possession period by the ITPO officers.
6. You shall be responsible for maintenance of noise level within the permissible limits.

7. The ITPO reserves the right to terminate the contract at any time and proportionate charges shall be refunded to you without assigning any reason.
(a) That the possession of the site shall automatically rests with the ITPO on the Expiry of contracts or earlier if terminated.
(b) The drawing/map showing above parking area is enclosed herewith for which the bids are invited.

8. Highest bidder/successful bidder shall have to deposit a Bank Guarantee/FDR-Pledged in favour of ITPO for an amounting to Rs. 5.00 lakh. The bank guarantee – FDR may be returned after one year after adjusting claims/damages charges if any.

9. In case of over charging the parking rates/fee, the contract shall be terminated without any notice and no refund will be made in this case.

10. You will make own arrangements for watch and ward of the vehicles parked at the site and ITPO will not responsible for any damage.

11. You will provide token/printed tickets and other equipments to staff necessary for the proper running of the contract at your own cost.

12. You will not sublet the parking space to any person and shall not be allowed to take any person in partnership.

13. You will not be allowed to undertake any kind of auto repairs/cycles repair in the parking area.
14. Parking of trailers and containers are strictly prohibited in this area.

15. If any vehicle is left at the stand after termination of the day (show) you will be responsible to deposit the same with area Police Station after lodging report in this regard.

16. In case of any theft or damage of any vehicle from/in the above parking area, the contractor will be responsible for the same and ITPO will not be having any liability what-so-ever.

17. The contractor shall responsible for the safe custody of the notice boards of size 4’x 8’ displayed by the ITPO displaying schedule of rates and address with contact phone number to ensure that the rates etc. are not tampered with/altered/erased/covered by any reasons. Any such laps viz. removal of boards and the tampering with altering/erasing/covering by any thing on the boards, failing which penalty will be imposed of Rs.5000/- each board.

18. The staff employed by the contractor for parking lot should be in proper Uniform with printed names on the Shirt. The contractor shall be responsible to ensure that his workers perform duty in Uniform and display their names plate on the pocket of their shirt and they come in neat and clean uniform. The cost of the uniform and nameplates etc. will be borne by the contractor.

19. The safety and security of the electrical poles, fitting and fixture including cable shall be ensured by the parking contractor and ITPO will not pay any amount. If these items found damaged or theft, recovery shall be made from the contractor.

20. The contractor will provide adequate manpower to effectively run the services as mentioned above.

21. The cleaning of the parking area shall be done by the contractor and ITPO will not pay any amount.

22. The approved/selected contractor will have to enter into a written agreement on Rs.100/-stamp paper with ITPO for honouring all aspects of fair trade practices in executing parking contract for 14/11/2009 to 30/6/2010 only.

23. The vehicles which are related with the event organized at Pragati Maidan shall only be allowed for parking.

24. The vehicles which are allowed by security unit of ITPO shall be parked at allotted area.

25. If any unauthorized vehicles found parked, an amount of Rs.1,000/- per vehicle per day shall be levied as penalty and shall be deposited with ITPO or shall be recovered from security money deposited with ITPO.

26. The CMD ITPO, reserves the right to cancel/reject full or any part of tender which do not fulfill the conditions, stipulated in the tender.

27. The contractor shall use hand machine for issue of printed ticket indicating date & time.

28. The contractor shall ensure bay number for parking of vehicles on the face of issued parking tickets.

29. Violation if any of the above terms and conditions will render you liable for cancellation of the allotment

Manager (Civil)
Phone: 23371310

I/ We have read all the above conditions and agree to the same.
I/We hereby offer an amount of Rs.___________________________________________ (Rupees _______________) for the site.
D.D. No. /cash receipt no._________________ Dated_________________________ are enclosed
Earnest money DD/Cash Receipt No._____________________________________ Dated_____________
Drawnon__________________________ are enclosed

Signature of the bidder

Signature of the witnesses with name & address:
1.__________________________________________
__________________________________________

2. _________________________________________
________________________________________