Sub: Inviting rates for printing of Entry Tickets, Passes & Badges for India
        International Trade Fair (IITF)-2011.

India Trade Promotion Organisation(ITPO) invites rates for printing of Entry Tickets, Passes & Badges as per the specifications and terms & conditions given below:

Name of the job	Entry Tickets	(A) Passes (B) Badges
Finished Size	10” x 3” – (with two perforations) Qty. - approx. 16.00 lakhs in different denominations and different colour schemes.	(A) 10” x 3½” – (with two perforations) Qty. - approx. 2.0 lakhs (B) 3¼” x 4¾”, Qty. - approx. 55000 (fifty five thousand) in different art work/type.
Paper	80 gsm Super Sunshine (Ballarpur or equivalent)	(A) 80 gsm Super Sunshine (Ballarpur or equivalent) (B) 140 gsm Maplitho/170 gsm MF White Back Paper.
Printing Process	Offset	Offset
Specifications	Colour – (4+4) & Printing of security features as follows: Star mark/ITPO logo printed with anti-photocopy ink or void pantograph on one side at 3 places.	(A) Colour – (4+4) & Printing of security features as follows: Star mark/ITPO logo printed with anti-photocopy ink or void pantograph on one side at 3 places. (B) Colour – (4+1) printing of security features as follows: Star mark/ITPO logo printed with anti-photocopy ink or void pantograph on one side at one place.
Quantity to be quoted	5,000; 20,000; 50,000; 1,00,000, & 1,50,000.	(A) 34,000; 66,000 & 1,00,000. (B) 1,000; 3,000; 5,000; 10,000; 15,000 & 20,000.
Art Work/Colour Scheme	Artwork to be adapted on system by Printer as per concept of ITPO. Colour scheme will be provided.
Composing / Processing	Through image setter on high resolution
Plates making	Only PS plates to be used.
Proofs	The colour laser proofs are to be shown to ITPO for final approval.
Bar Code with Numbering	Numbering will be one side at three places. Barcode will be printed on one side at one place as per artwork. Rate for Laser print barcode (10 digit) should be quoted separately for printing on ticket and on stickers (non-peelable). The Laser print barcode to be used on the ticket should have the symbology “i 2 of 5” from any standard Laser print barcode generating system.
Binding	Each book containing 100 Nos. of Entry Ticket will be bound with 80 gsm brown/light colour paper and side stitching at 2 places. Each book will have book no. and serial numbers of tickets/passes (starting no. and ending no.) printed on the cover.
Delivery Schedule & Penalty	15 days from the date of final print order. In case of late delivery, 5% penalty per day on the total bill amount will be levied.

Terms & Conditions:

• For assignment of job, ITPO shall issue a work order, specifying therein the size, quantity, specifications of paper, colours and security features. Printer should strictly adhere to the work order, special instructions, if any and the serial numbering provided by ITPO.
• Printer should do pre-packing inspection while packing to check the quantity, category etc. and ensure that the declared items are contained in the packet.
• Once the job is executed the printer shall deliver the same to ITPO Stores as instructed in the work order. In case of late delivery ITPO reserves its rights to impose 5% penalty per day of total bill amount. Printer shall ensure obtaining signature of recipient Officer with his name, designation and date with seal of ITPO.
• Complete security is to be maintained by the printer to ensure that no leakage or pilferage of tickets takes place. The printer should nominate two of their representatives for co-ordination with ITPO.
• The Printer should have the required infrastructure/technical skills to undertake the work and whatever supplementing is required should be done before undertaking the job and the job should be executed within the specified time under one premises.
• The Printer should have necessary security procedures and routines including accounting of waste paper etc. and the printer will augment it, if it is considered necessary by ITPO.
• The Printer will install necessary quality control checks and obtain required Electronic/ Mechanical Equipment for testing an on-going work. A mechanism/process will be instituted for selecting pieces out of every batch produced to verify the quality and record of such testing will be kept which will be made available for inspection if called for.
• The entire production process will be subjected to vigorous checking by ITPO. The Printer shall provide inspection facilities to check that the infrastructural, security and quality control checks are fully met before start of production runs; further these could also be inspected by ITPO or its authorized representative at any time during the Printing Process.
• ITPO will not compensate for any losses suffered by the printer such as cost of re-runs, etc. The printer should compensate ITPO for any losses on account of rejection due to bad printing quality, missing of security features, wrong numbering, excess printing etc.
• The supply schedules will be well maintained and timely deliveries must be ensured as specified.
• The printer will print the tickets and passes as per the design approved by ITPO.
• The printer shall submit Proforma Invoice enclosing therewith the sample, copy of work-order, photocopy of delivery Challan in quadruplicate. Thereafter, ITPO shall issue pay order for the material supplied.
• On the basis of pay order, printer is required to submit bill duly pre receipted (first copy) in quadruplicate (4 copies) along with voucher copy of samples, copy of work order, copy of pay order, delivery Challan 4 copies for settlement of bill.
• ITPO reserves its rights to allocate the job to more than one printer or any other printer.
• ITPO reserves its rights to terminate/cancel/suspend the contract any time without assigning any reasons.
• In case of poor quality or using paper other than specified, ITPO reserve the rights to impose suitable penalty and /or reject the entire lot.
• The terms & conditions mentioned in this letter shall be prevalent.
• In case of any dispute the same shall be referred to CMD, ITPO or his nominee to act as Sole Arbitrator, under the provisions of Indian Arbitration & Conciliation (Amendment) Act, 1996 and give award thereof. The award so given shall be final and binding on parties.
• The jurisdiction for all disputes shall be Delhi, New Delhi courts.
• 5% of tender cost is to be deposited as Earnest Money before the work is executed which will be adjusted at the time of payment.
• The Printer may kindly return the duplicate of this letter duly signed along with quotes in the prescribed form duly attested by an authorized signatory in acceptance of the terms & conditions listed in this letter.

Interested printers are requested to quote the rates in the form of quotation enclosed and send it to the Manager(Printing)/Dy. Manager(Printing), India Trade Promotion Organisation, Pragati Bhawan, Pragati Maidan, New Delhi - 110001 in a sealed envelope indicating name of the job on top of the envelope on or before 15th September 2011 by 4.00 pm. and the same will be opened at 4.30 pm on the same day in the presence of the quotationers.

* The quotation invitation is for only Security Printers who are empanelled with Indian Bank’s Association situated in NCR but exclude those located in Ghaziabad, Sonepat, Panipat, Gurgaon and Kundly (near Sonepat). The printers quoting rates should have valid empanelment with Indian Banks’ Association till the time of bid. The printers therefore should enclose a copy of letter from Indian Banks’ Association regarding their empanelment.

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