TENDER NOTICE

(Only printers empanelled as Security Printers with Indian Bank Association, in and around Delhi region may only quote the rates.  Please refer the list enclosed.) 
 
India Trade Promotion Organisation invites the rates for printing of Entry Tickets/ Badges/Passes as per the specification, terms and conditions to be valid for a period of 3 (three) years as follows:   

1. Specifications

Name of the job	Entry Tickets	Badges/Passes
Finished Size	8” x 3” – (with one perforation) approx. 23.00 lakh in different denomination	(i) 2½”x 3 ½ ”, (ii) 3¼” x 5” &   (iii) 3” x 8” - Total approx. 2.5 lakhs badges/passes
Paper	70 gsm Super Sunshine (Ballarpur)	225 gsm Magnostar Art Card.
Printing Process	Offset	Offset
No. of colours	2 col. Front + Printing of security features as follows: i)UV ink printing of ITPO logo  ii) Star mark printed with anti                  photocopy ink. iii) MICR numbering for Business  Visitor Tickets.  For other tickets numbering in two places with penetrating ink.	4 col. Front + Printing of security features as follows: i)UV ink printing of ITPO logo ii) MICR numbering
Quantity to be quoted	10,000; 20,000; 50,000; 1,00,000; 2,00,000; and 400,000 nos.	(i) 300; 2000; 10,000 & 40,000 (ii) 1000; 2000; 5000, & 10,000  (iii) 50,000 & 1,00,000 nos.
Art Work/Colour Scheme	Artwork to be adapted on system by Printer as per concept of ITPO. Colour scheme will be provided.
Composing / Processing	Through image setter on high resolution
Plates making	Only PS plates to be used.
Proofs	The colour laser proofs are to be shown to ITPO for final approval.
Numbering	No mistakes on numbering. will be accepted and it will be considered as a serious violation of our order
Binding	Each book containing 100 tickets will be bound with a thick brown cover and side stitching.  Each book will have a serial number printed on the cover. Badges are to be bundles in 100s.
Delivery Schedule & Penalty	15 days from the date of final print order.  In case of late delivery, 5% penalty per day on the total bill amount will be levied.

Terms & Conditions: 

• For Assignment of job, ITPO shall issue Work order, specifying therein the size, Quantity, Specifications of paper, colours and other security features. Printer should  strictly adhere the instructions given in the specifications and as per the serial number  provided by ITPO.
• Once the job is executed the printer shall deliver the same to ITPO Stores as instructed in the specification. In case of late delivery ITPO reserve its right to impose 5% penalty per day of total bill amount. Printer shall ensure obtaining signature of recipient Officer with his name, designation and date with seal of ITPO.
• Complete security is to be maintained by the printer to ensure that no leakage or pilferage of tickets take place. The printer should nominate two of their representatives for co-ordination with ITPO.
• The Printer should have the required infrastructure/technical skill to undertake the work and whatever supplementing is required should be done before and the job should be executed within the specified time under one premises.
• The Printer should have necessary security procedures and routines including accounting of waste paper etc. and you will augment it, if it is considered necessary by  ITPO.
• The Printer will install necessary quality control routines and obtain required Electronic/Mechanical Equipment for testing an on-going check will be instituted for selecting pieces out of every batch produced to verify the quality and record of such testing will be kept to be made available for inspection is called for.
• That the entire production will be subjected to vigorous checking by ITPO.   The Printer shall provide inspection facilities to check that the infrastructural, security and quality control routines are fully met before start of production runs: further these could also be inspected at any time during the Printing Process.
• ITPO will not compensate against any losses such as cost of re-runs, etc.  The printer  should compensate ITPO any losses regards to rejection due to bad printing quality, missing of any security features, wrong numbering, excess printing etc.
• The supply schedules will be well maintained and timely deliveries must be ensured as specified.
• The Printer may kindly return the duplicate of this letter duly signed along with quotes duly attested by an authorized signatory in acceptance of the term listed in this letter.
• Exclusive rights of advertising of the tickets shall be with ITPO.  No advertisement shall be published without getting instruction from ITPO’s Authorised Official.
• The printer shall submit Performa Invoice enclosing therein the sample, copy of work-order, photocopy of delivery Challan in quadruplets. Thereafter ITPO shall issue pay order for the material supplies.  
  
• On the basis of pay order, printer is required to submit bill duly pre receipted (first copy) in quadruplet (4 copies) along with voucher copy of samples, copy of work order, copy of pay order, delivery Challan 4 copies (1 original pre-receipted +3 copies) for settlement of bill.
• ITPO reserves its right to allocate the job to more than one printer or any other printer.
• ITPO reserves right to terminate/cancel/suspend the contract any time without assigning the reason.
• In case of poor quality or using paper other than specified, ITPO reserve right to impose suitable penalty and /or reject the entire lot.
• The Terms & conditions mentioned in this letter shall be prevalent.
• In case of any dispute same shall be referred to CMD, ITPO or his nominee to act as Sole Arbitrator, under the provisions of Indian Arbitration & Conciliation (Amendment) Act, 1996 and give award there of.  The award so given shall be final and binding on parties.
• The jurisdiction for all disputes shall be Delhi, New Delhi courts.

 
The interested printers are requested to quote the rates in the form of quotation enclosed  and send it to the undersigned in a sealed envelope indicating name of the job on top of the envelope on or before 3rd September, 2008 at 3.00 pm and these will be opened at 3.30 pm on the same day in the presence of the quotationers. 








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