INDIA TRADE
PROMOTION ORGANISATION
PRAGATI
MAIDAN
NEW
DELHI
Proforma
For Approval For Holding
International
Fairs/Exhibitions In India
NOTE:
- All columns should
be filled in properly, neatly typed. The replies should
be specific. Write N/A for entries that are not applicable.
- Duly filled in application
form should be submitted at least three months prior to
the scheduled date of the event.
- The application should
be accompanied by a DD for Rs.5,000/- + Service tax @ 12.36% in favour of India
Trade Promotion Organisation payable at Delhi towards
processing fee and Rs.2000/- + Service tax @ 12.36% for subsequent amendments in
the name, scope, venue, dates etc. of the fair, if any.
- For quick processing
(time limit 20 days), please include Rs.1000 + Service tax @ 12.36% more.
| Name
of the Fair/Exhibition |
|
| Dates |
|
| Venue |
|
| Demand
Draft No. |
Date
|
| Drawn on
|
For Rs. |
| Payable at
|
|
(for ITPO
office use only)
| Application
No.: |
Date |
| Received in ITPO
on: |
|
ABOUT
THE ORGANISER
1. Name of
the Organiser |
|
2. Registered
Address
|
|
| 3. Telephone/fax/e-mail |
|
| 4. Date of Establishment
|
|
| 5. Branch Offices,
if any |
|
| 6. Name and address
of Office in Delhi, if any (Please specify whether Branch/Liaison/Representative) |
|
| 7.Company |
Public/Private/Partnership/Society/ Proprietorship/Others |
| 8. Functions and
objectives (Please attach a copy of Memorandum
& Articles of Association in case of Registered
Company and Association/ Partnership Deed (in case of
Partnership) |
|
| 9. Name
of members(s) of the Board of Directors/Partners/Proprietors
(List to be enclosed) |
|
| 10.
Banker's name and address |
|
| 11. Business performance
for the past three years (certificate from a qualified
Chartered Accountant to be attached) |
Attached |
- ABOUT THE
PROPOSED EXHIBITION/FAIR
|
|
| 12. Name of the
Exhibition/Fair |
|
| 13. Dates, Venue
and City |
|
| 14. Was this event
organized earlier? If yes, please give information on
the following: i)Was
ITPO's approval taken? If yes - details of ITPO's
reference/name and date of event.
ii)How
many exhibitors brought exhibits duty free under Bond
procedure/ATA carnet. Please give details of
the exhibits and also how they were disposed of. |
Yes
No
Yes
No |
| 15.Broad products
categories to be exhibited in the proposed event |
|
| 16.Anticipated
international participation profile (mention names of
specific countries) |
|
| 17.Objectives
of the fair/exhibition (Please specify broad aims and
objectives of the fair) |
|
| 18.Type
of Fair/Exhibition |
Retail/General/Exclusive
Business Event |
| 19.
Is retail sale allowed or not? For fairs which
have got only retail sales, approval may not be issued. |
|
| |
Open to:
General
Public/Business visitors
(please
tick relevant portion) |
| 21. List out infrastructure
facilities available at the fair venue (Please attach
site plan and letter from the owner of the site
confirming availability of space for the fair).
|
|
| 22. Details of
other fairs organized by the applicant in the past.
. |
|
ESSENTIAL
CONDITIONS |
|
| 24.23. Recommendations
from leading Chambers of Commerce & Industry, Export
Promotion Council, Commodity Board, concerned Government/Departments
etc. (Attach letter) |
|
| 24. Name of
Administrative/Nodal Ministry/Deptt/Organisation under
whom subject matter of your Exhibition falls |
|
I/We undertake
to submit a report covering the above Fair/Exhibition within
three months of the close of the event.
I/We also
undertake that we will realise full participation charges from
foreign participants in foreign currency and will comply with
the Foreign Exchange Rules and Regulations of the Government
of India, as applicable.
I/We also
undertake to send a list of foreign personnel coming from abroad
to the Exhibition/Seminar to the Ministry of Home Affairs for
Security Clearance and Visa etc.
I/We also
undertake that we will be following all Import/Export and Custom
Rules and Regulations to the full satisfaction of Collector
of Customs, Government of India.
I/We also
undertake that we shall not use ITPO's logo or name to popularise
or market the event.
Dated:
Signature___________________________________
Name of Authorized
Signatory___________________________________
Status ___________________________________
Address___________________________________
___________________________________
___________________________________
Pin __________________________________
