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INDIA TRADE PROMOTION ORGANISATION
Europe Desk (Foreign Fair Division - II)
APPLICATION FOR PARTICIPATION IN FAIRS AND EXHIBITIONS
ABROAD
1. Name of the Fair/Exhibition _________________________________________________________________
________________________________________________________________________________________
Dates____________________________________________________________________________________
2. a) Name of the Company_______________________________________________________________
b) Address______________________________________________________________________________
_______________________________________________________________________________________
Tel:___________________Fax_____________________Email____________________________________
c) Name & Designation of key executive________________________________________________________
3. Are you a registered exporter? (Yes/No)_________________________________________________________
If yes, please attach a photocopy of Registration Certificate
4. Are you registered as Small Scale Industry? If yes, please
attach attested copy of Registration Certificate
5. Are you a member of an EPC/Commodity Board? Please specify_____________________________________
6. Space Required (in sq mtrs.)__________________________________________________________________
7. Products for display (with codes as per code list) __________________________________________________
_________________________________________________________________________________________
8. Export Performance (Rs. in Million) Countries of Exports
Preceding three years
(Please attach a Charted Accountant Certificate of Export
performance)
9. Whether you have participated in this fair earlier, if
so when?
10. How did you know about this fair? (A) Through Newspapers
& magazines (B) Through Industry Associations/Chambers
of Commerce (C) Other ( Please specify)
11. Display Requirements:
-Electric Power
- Water
-Assembling arrangements
-Display plan, if any
12. (On payment basis) Additional requirements:
- Exclusive telephone in booth
- Any other facility including display aids
We hereby accept the Rules & Regulations of participation
as per copy enclosed Demand Draft No.______________ dt ______________favouring
"India Trade Promotion Organisation", payable at
New Delhi for Rs.________________________ being the amount
of participation contribution.
(Signature of the authorized signatory of the company)
Dated : _________ Name_________________________________________
Designation ____________________________________
Brief Rules and Regulations for Participation in Fairs
Abroad
1. Space Booking :
Application in prescribed proforma for participation in overseas
activities of ITPO to be submitted within the prescribed date
for booking of space, space is offered in an area of 9 sq.mtr.,
and in some cases 12/15 sq.mtrs. and in multiples of 3 sq.mtrs.,
thereof.
2. Allotment of space to the Participants :
Submission of application for booking of space does not automatically
confer a right for allotment of space. Approval of application
for space will rest with ITPO.
3. Refund of Participation Fee :
I) Refund of Participation fee will be considered in case
of non-availability of space, rejection of application or
in the event of cancellation of participation due to unforeseen
circumstances.
II) In the event of withdrawal 3 months before the start of
the event. 50% (per cent) of the total participation fee will
be considered for refund.
III) No refund will be considered if the withdrawal request
is received less than 3 months before the start of the event.
4. Visa :
i) ITPO, as a Trade Promotion Organisation, will provide necessary
assistance to the representative of the participating company
by way of issuance of recommendatory letter to the concerned
Mission for obtaining visas.
ii) ITPO shall not be liable in case the concerned Mission
of the host/transit country denies visa to a representative
of the participating company for any reason.
iii) Since ITPO, on behalf of the participating company, has
already committed for certain financial bindings by way of
booking of space, construction/decoration of stand, catalogue
entry, general publicity support etc., it will not be able
to consider any refund on account of denial of visa/delay
in receipt of visa.
iv) Visa recommendation letter will be issued only in favour
of the Chief Executive / Proprietor / Senior Level Officer
dealing with exports of the company so that on the spot
decision can be taken by them.
5. General :
i) Only goods of Indian origin will be allowed for display
at India Pavilion.
ii) In the event of postponement / abandonment / cancellation
of the Fair / Exhibition, or in case of exhibits not being
displayed due to any reason beyond the control of the ITPO,
it shall not be liable for any loss or liability.
iii) The spaced allotted to the approved participants is
to be exclusively used by them for display of their exhibits
as approved by ITPO. Subletting of space is not permissible.
Violation of this clause may lead to cancellation of space
allotted, forfeiting of space rent, security deposit etc.,
paid to ITPO and debarring the participant from the future
participation in ITPO's event.
iv) In case of default of any payment due from the participants,
ITPO reserves the right to debar them from participation
of ITPO's Fairs in India and Abroad.v) Any dispute or differences
arising out of these terms and conditions of participation
shall be referred to the Chairman and Managing Director
of INDIA TRADE PROMOTION ORGANISATION whose decision of
award shall be final and binding.
vi) The terms and conditions of participation shall be subject
to the jurisdiction of courts in the State of Delhi.
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